Legal

MindSoul Meditations — Privacy Policy

Last updated: July 16, 2026

MindSoul Meditations ("MindSoul," "we," "us," or "our") operates mindsoulmeditations.com (the "Site"), including our art therapy series, open calls, blog, shop, and community programming. This Privacy Policy explains what personal information we collect, how we use it, and the choices you have.

1. Information We Collect

Information you give us directly:

Name, email address, and contact details (e.g., when you join our newsletter, submit to an open call, or contact us)
Artwork, artist statements, bios, photos, and any other materials submitted for open calls or the art therapy series
Account information if you register with the Site (via Supabase authentication)
Payment and order details when you purchase from our shop (processed by Square — see Section 4)
Messages you send us, including feedback, testimonials, and support requests

Information collected automatically:

Device and usage data (browser type, pages visited, referring URLs) via standard website analytics
Cookies and similar technologies used to keep the Site functioning and to understand how it's used

2. How We Use Your Information

We use your information to:

Operate the Site and deliver the content, meditations, and programming you request
Review and manage open call and Season submissions
Process purchases and fulfill orders
Send newsletters, program updates, and open call announcements (you can unsubscribe anytime)
Feature selected artwork, bios, and credits publicly as part of exhibitions, episodes, or promotional materials, consistent with the Artist Terms
Improve the Site and our programming
Comply with legal obligations

We do not sell your personal information.

3. How We Share Information

We share information only:

With service providers who help us run the Site (hosting/database, payment processing, email delivery), under obligations to protect it
With partner organizations directly involved in an open call you submit to (e.g., Webbie Social, co-presenting galleries, or funders), limited to what's needed to run that call
When required by law, or to protect the safety of MindSoul, our community, or others
With your consent

4. Third-Party Services

The Site relies on third-party services, each governed by its own privacy policy:

Supabase — database, authentication, and storage
Square — payment processing for shop purchases
Patreon — membership and supporter content
YouTube — embedded video content

We encourage you to review those providers' privacy policies as well.

5. Data Retention

We keep personal information for as long as needed to provide our services, maintain accurate records of open calls and exhibitions, and meet legal or accounting requirements. Artwork and credits featured as part of a published Season or exhibition may remain part of our public archive after a program ends.

6. Your Rights (Canada — PIPEDA)

MindSoul Meditations is based in Ontario, Canada, and handles personal information in accordance with the federal Personal Information Protection and Electronic Documents Act (PIPEDA) and its 10 fair information principles (accountability, identified purposes, consent, limited collection, limited use/disclosure/retention, accuracy, safeguards, openness, individual access, and challenging compliance).

Under PIPEDA, you have the right to:

Know why we collect your information and how it's used
Access the personal information we hold about you
Request correction of inaccurate information
Withdraw consent for marketing or optional uses at any time, subject to legal or contractual restrictions
File a complaint with us, or with the Office of the Privacy Commissioner of Canada (OPC), if you believe we've mishandled your information

Privacy Officer: MindSoul Meditations has designated Candyce (Charoa) Rowlandson, Founder as our Privacy Officer, responsible for our compliance with this policy. Reach them at info@mindsoulmeditations.com.

Breach notification: In the event of a data breach that creates a real risk of significant harm, we will notify affected individuals and the OPC as required by law.

If you're in Quebec, Quebec's Law 25 may apply to you in addition to PIPEDA; where the two differ, we follow whichever standard is stricter.

7. Email Communications & Consent (CASL)

We only send newsletters and promotional emails to people who have given express or implied consent, in line with Canada's Anti-Spam Legislation (CASL). Every commercial email we send will:

Identify MindSoul Meditations as the sender, with contact information
Include a working unsubscribe link, processed within 10 business days
Only continue if you haven't withdrawn consent

You can unsubscribe at any time using the link in any email, or by contacting us directly.

8. International Visitors — GDPR (EU / UK / EEA)

MindSoul's programming reaches a global audience, including visitors from the EU, UK, and EEA. For those visitors, we rely on the following legal bases to process personal information: your consent (e.g., newsletter sign-up), performance of a contract (e.g., open call participation, shop purchases), and our legitimate interests (e.g., operating and improving the Site).

If GDPR applies to you, you additionally have the right to:

Request erasure of your personal information ("right to be forgotten")
Restrict or object to certain processing
Receive your data in a portable format
Lodge a complaint with your local data protection authority

Where your information is transferred outside the EU/UK/EEA (e.g., to our Canada-based systems or service providers), we take reasonable steps to ensure it receives an adequate level of protection.

9. California Residents (CCPA/CPRA)

If you're a California resident, you have the right to know what personal information we collect, request its deletion, and opt out of any "sale" or "sharing" of personal information. MindSoul Meditations does not sell or share personal information with third parties for cross-context behavioural advertising. To exercise these rights, contact us at info@mindsoulmeditations.com.

10. Children's Privacy

The Site is not directed to children under 13 (or the applicable minimum age in your jurisdiction), and we do not knowingly collect personal information from children under that age.

11. Security

We take reasonable technical and organizational measures to protect your information, but no method of transmission or storage is 100% secure.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or in applicable law (Canadian, EU, or otherwise). The "Last updated" date above reflects the most recent revision.

13. Contact Us

Questions about this Privacy Policy, or want to exercise your rights under PIPEDA, GDPR, CCPA, or another applicable law? Contact us at info@mindsoulmeditations.com.